What Happens After the Party – Tips to Make Your Wrap-Up a Success
March 19th, 2009 Filed under: Uncategorized — Small Home Business AuthorThere is No Business like the Party Business!
The Big Event has come and gone and the venue has been decimated to its former self as you and your team are off to plan the next great Party. As a Party Planner, like an actor, you are always on the prowl are you are working on your next gig, right? Of course. That is how we operate and move our businesses and our lives forward. That is the circle of life, so to speak.
So, in that vein, many a Party Planner gets lost in a key component in their businesses. That key element is the way you wrap-up the Event before you point your attitude towards the next Party you are Planning.
Why is this important?
It is important to wrap-up every aspect of the Event you have just managed and the better you listen at these sessions, the better a Party Planner you will become. This is much more than just asking your team how it went, it goes to every one who was involved in any way with your Party.
First, of course, your client. You have got to ask them how you did and, please, don’t get defensive at this stage. If you go in looking for a fight after an Event that maybe had some rough areas, I guarantee you will get one. Be aware of the shortcomings of what ever transpired and be ready to “Give an accounting” of the areas that were a problem. (Just because I list this as first, doesn’t mean you should necessarily see them first. Always have your “Ducks in a row” when it comes time to chat it up with the client.)
Second, the venue. If this is a separate place that was used, even if it was contracted out by the client, set forth a meeting with the people who supplied the venue and ask them their perspective of the Event. How was it handled by your team and were all of the conditions in the original contract met. I guarantee if you establish fantastic relationships with people who supply venue space, you will have an incredible arsenal at you disposal.
Third, vendors, no matter how small. This means everybody who came into contact in some way with your Event. What you are building here is a “Trust” factor in that you are becoming a true Party Planning Professional. Some of these vendors never get asked questions, unless something goes wrong. Don’t you think a vendor would appreciate a kind word on their services if you did nothing but stopped by and said they did a great job?
Forth, of course, your team. A constant dialog with your team members is vital, but this includes freelancers that you may hire for a specific function. This is kind of tricky, because many time freelancers are considered a vendor. Try not to think like that, but whatever, make a concerted effort to try to connect with them.
Remember in all you do, communication is the key. Let everyone know their opinions are valued and, along the way, you will build an immense amount of good will.
Remember, Life is a Party, You just have to know how to Plan it
DA Southern has been involved in Wedding/Party Planning Industry for over 18 years having learned his craft as a Managing Director in various community theatres. From having to raise funds for theatrical and non-for-profits, DA parlayed his expertise into doing Corporate Events, Weddings and other Events that gave him an expertise that garnered him many awards as a Party Event Planner. DA developed a Party Planning Course that many have used to establish their own Party Planning Business
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